The Sport Clubs Council with guidance from professional staff has the discretion to determine if the following criteria has been met.
• The Club must be physical and athletic in nature.
• The Club must show the existence of a national or regional governing body.
• The Club must maintain a schedule against outside competition.
• The Club must have access to a safe, suitable practice venue for the sport. The venue must have the capacity for future growth.
Candidates must demonstrate the following:
• The Club must be registered with the Center for Student Involvement.
• The Club must have enough members to field a team for a team sport and at least 10 active members.
• The Club must actively promote their sport to the general student body.
• The Club cannot significantly duplicate an existing sport club or other campus program.
• The Club must demonstrate financial stability through fundraising and other sources of revenue.
Suggestions from other clubs have been using include:
• Public Relations: Alerts local media of events and results. Use of PR for recruitment on campus and reports club accomplishments to Sport Clubs Office.
• Alumni: Keeps track of past alumni, alumni newsletters, solicits donations and plans alumni events.
• Inventory: Checks the equipment to make sure that it is not lost or damaged, and reports status to Sport Clubs Office.
• Historian: Takes pictures, videos, or collects articles in order to track the progress of the club and its members.
• Social: Provides the members with social outlets other than the usual club activities, ranging from intramural teams to trips to the beach.
Each sport club has a mailbox located in the Sport Clubs office at the SWRC. The individual sport clubs should receive outside mail through this mailbox. The Sport Clubs Address is: [Name of Sport Club] Univ. of Florida, Recreational Sports, Southwest Recreation Center, 3150 Hull Road, Gainesville, Florida 32611.
All important messages and reminders are sent out to the club’s officers through a sport clubs listserv. All club officers e-mail addresses should be kept up-to-date with the Sport Clubs Office. E-mail is also one of the easiest ways to get in contact with the Sport Clubs staff to discuss any issues. General e-mail inquiries can be sent to: firstname.lastname@example.org.
The Sport Clubs program has a website to disseminate important information. The website is the location for club participants and officers to find the handbook, forms and documents, home event calendar, general information on each club, contact information for the staff and Sport Clubs Council. The Sport Clubs website is viewed by students seeking information about the different sport clubs on campus, and can be a successful way to recruit, therefore, we encourage your club to keep club information current. All sport clubs have a site attached to the main Sport Clubs page.
Revenue must be deposited in the club’s Outside Revenue or Foundation Account, whichever one is applicable. Clubs may also choose to have any off-site commercial bank account. The Sport Clubs staff can provide the club with some “best practices” to ensure the club has information to make a sound decision.
Hosting special events has proven to be a consistent and successful means of raising money. Car washes, monetary or product donations from local businesses, apparel or other merchandise sales can be successful. Clubs should avoid debt by taking pre-orders for products before any purchases are made. Several of our clubs have had success doing “group work” for various Gator athletic events such as parking lot and event security, concession stands and swim meet timers. There are also some local businesses that allow organizations to reserve a block of time to host as many people as possible and the club receives a certain percentage of the sales for that block of time.
Another way to generate funds is to conduct a letter drive to parents, family and club alumni. The Sport Clubs staff can assist the club on composing a letter if requested.